Join a cutting-edge pharmaceutical team where your precision and passion for quality will help shape the future of life-saving medicines!
天涯社区官网 is seeking a Senior Administrative Assistant to support the Clinical Development and Analytics teams. This role involves independently managing administrative tasks, facilitating team communication, and ensuring operational efficiency. Strong organizational skills and discretion with confidential information are essential.
Please note that to be considered for this role you must have the right to work in this location or hold an EU passport.
Responsibilities:
- Work closely with teams to organize meetings, manage dynamic calendars, and secure global conferencing spaces.
- Book travel and handle expenses using Concur for global trips.
- Handle purchase orders, invoice receipts, and departmental requisitions for new hires.
- Manage departmental needs such as ordering business cards, hardware/software, and supplies.
- Proofread and critically review documents, update distribution lists, and act as a timesheet coordinator.
- Facilitate communication between internal teams and external vendors, including organizing conference calls and meetings.
- Prepare and manage routine and complex documents, organize files, and track data for large meetings.
- Support compliance-related requests, audits, and inspections with high-quality standards.
- Assist with onboarding new hires, scheduling interviews, and registering visitors.
- Provide training and guidance to other administrative staff and act as a backup when needed. Coordinate building maintenance requests and manage mailings or study supply shipments.
- Maintain and archive project files, compile statistics, and assemble relevant data for reporting purposes.
- Update organizational charts, presentations, and monthly staffing changes as required.
Key Skills and Requirements:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with systems like Concur, Ariba, and Elance.
- Strong organizational and problem-solving skills with the ability to exercise independent judgment.
- Excellent written and verbal communication skills in English; German is a plus.
- Ability to adapt to organizational changes and support a collaborative team environment.
- Experience in handling confidential information and interacting with senior management.
- Previous experience in an administrative role, preferably within clinical development or a similar field.
- Bachelor's degree or equivalent experience preferred.
If you are having difficulty in applying or if you have any questions, please contact Ashley Bennett at a.bennett@proclinical.com.
Apply Now:
If you are interested in applying to this exciting opportunity, then please click 'Apply' or to speak to one of our specialists please request a call back at the top of this page.
天涯社区官网 is a leading life sciences recruiter focused on finding exceptional people and matching them with the finest positions across the globe. 天涯社区官网 is acting as an Employment Agency in relation to this vacancy.
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